Pay & Bill

Simplifying your back-office processing

Managing your payroll and billing can be challenging. By outsourcing to our specialist pay & bill team you remove the burden of back office processing. Our industry experience combined with our leading back office software, InTime, streamlines your administration processes allowing  your team to invest their time and expertise in core business functions. We work with staffing businesses of all sizes and we offer a scalable service which will support your business growth. 

Find us the Recruitment Agency Expo on the 4-5 February 2020 at Olympia on stand F5.

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Features and benefits of our Recruitment Pay & Bill Service

Timesheet capture

Multiple methods of timesheet and expense capture and approval to suit every agency

You are able to quickly and efficiently process timesheets and expenses helping to minimise errors. Capture methods include online and mobile submissions, batch import, paper upload and bulk entry.
Invoice generation

Save time by letting us generate your invoices

We generate your sales invoices with corresponding timesheets attached and deliver them electronically to your customers, minimising errors and speeding up the invoicing process.

We will pay your workers on time, every time

We calculate all the relevant deductions for your PAYE workers, generate self-bill invoices for limited company and umbrella workers and process payments to workers via BACS.

Compliance with RTI

Reduce administrative burden and risks of non compliance with our in system compliance modules

Our service offers features to help comply with regulations such as RTI,  auto-enrolment, intermediary reporting, supported by our experienced pay & bill team. We also offer other compliance tools such as our onboarding module (e-contract packs) and AWR compliance monitoring.
Real time reporting

Real-time reports providing you with greater visibility across your business

The system offers standard reports such as missing timesheets, split commissions and margin reporting. In addition you are able to build your own reports, giving you a real-time window into your business performance. 
Front office integration

Seamless integration with industry leading front office systems (CRM)

Our pay & bill service can integrate with your front office systems saving you considerable time by eliminating data entry duplication and data errors. With Bullhorn and Erecuit’s  systems, we can  present pay & bill information (timesheets, expenses, remittances, payslip and invoices etc.)  using summary dashboards against your workers, clients and placement records.
Recruitment industry experience

Recruitment industry experience

Recruitment industry experience

RSM works with recruitment companies from all sectors to help build and grow their businesses. Our wide range of specialist services are designed to help your business make the most of opportunities and minimise rick. Our services include advisory around share ownership and corporate finance as well as audit and tax compliance.  Visit our recruitment page for a full overview.  

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Recruitment Pay & Bill Service stats and facts



Billing value

Billing value


Agency clients





There are three million timesheets being processed through InTime each year.

Our clients are collectively billing more than £3bn through our pay & bill system.

We have over 400 recruitment agency clients using our InTime software.

There are over 500,000 people currently using our system.

More than 300,000 users log-in to our system each month.

Financial providers RSM Bibby

Finance providers

Financial providers RSM Bibby

Working alongside your finance provider

We work closely with finance providers such as our partner, Bibby. If required, we will upload your sales invoice data to your provider to ensure a prompt update of your funding availability.

Visit Bibby website



Our leading pay & bill software

The service is delivered using InTime, our leading back office system. InTime is cloud based software designed specifically for the recruitment sector. In addition to timesheet and expense capture, it generates sales invoices and payslips. Visit our InTime page for further details.

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What our clients are saying about our Recruitment Pay & Bill service

Career moves
1st stop
RM Medics
'The team are phenomenal, I cannot talk highly enough of them. People’s pay is an emotive thing, we can’t get it wrong and if something does come up, we need to be able to resolve this quickly. The team understand that we need to respond quickly to our clients and contractors and so are always on hand to answer questions. The team go above and beyond all the time, to help us with our business.'

Career Moves

'RSM are our second eyes, our second ears. The dedication and attention to detail provided by the RSM pay & bill team is unparalleled, always going the extra mile for their clients.'
'RSM has worked with us to streamline our back office processing. We now benefit from a secure online service which fits seamlessly between timesheet capture, billing, accounting and payroll.'
'Over the last 6 years we have forged an extremely strong relationship with RSM. The Pay & Bill team are spot on, with their knowledge and understanding of our business. All members of the team are always available to speak to whatever the query, and always have a flexible approach to resolving anything we need. We wouldn’t consider working with anyone else, as RSM provide exactly what we need.'